Hoobuy Spreadsheet: Free W2C and QC Tracking Template
A useful Hoobuy spreadsheet connects a product link to the exact variant you ordered and the evidence you reviewed. Download the blank CSV template below and import it into your preferred spreadsheet app.
In this guide
Create one row for each ordered variant
Record the product name, original seller URL, listing ID, selected colour, size, quantity and owner. Separate two sizes into two rows even when they share a product page. A generic product name is not enough to distinguish variants or a seller who has changed a listing.
The downloadable file is a blank tracking template, not a pre-verified product catalogue. Product-index links are starting points for research. Check the live seller listing and account price before ordering; a saved spreadsheet can become outdated.
Separate references from your own QC evidence
Use distinct columns for a public reference photo and your order's warehouse photos. Add the order number, photo date, concern and next action. A public image can suggest what to inspect, but it does not verify the specific item received for you.
Use clear states such as awaiting photos, awaiting measurement, remedy requested and ready for parcel. Update the state only when the evidence changes. An empty cell should mean unknown, not automatically approved.
Track costs without hiding unknowns
Keep product cost, domestic shipping, optional services and the final parcel allocation in separate columns. Record the currency and label estimates. Do not mix currencies into a total without documenting the conversion used.
For a shared haul, agree how postage will be divided before submission. Item weight, occupied space and a simple equal split produce different results. Preserve the agreed rule and final parcel receipt so every participant can understand the allocation.
Review a row before moving it to the parcel
Open the original listing and check seller, variant and quantity against the order. Review the warehouse photos, resolve missing measurements and note any applicable return deadline. Then mark the item ready and link it to the correct parcel record.
If a seller substitutes an item or a replacement order is placed, keep the original row and record its outcome. Do not overwrite the history in a way that makes two orders appear to be one. This is particularly useful when a pending order later resumes.
Share only what other shoppers need
Create a separate public copy if you want to share product finds. Remove order numbers, names, addresses, support messages, payment references and private warehouse links. Check the spreadsheet's sharing permissions before distributing it.
Keep your working copy current by recording the last check date. A useful spreadsheet shows what was verified, when it was checked and what remains unknown. It should not label a product “verified” solely because a link or a reference photo exists.
Editorial guidance reviewed 13 October 2026. Account-specific procedures, prices and deadlines are not independently verified here. Use your current Hoobuy account and Help Center for them.